IMPORTANT NOTE RELATED TO THE COVID-19 PANDEMIC: Pursuant to the Declaration of Emergency for the City of Bozeman the City Manager issued Order ED-13 superseding Order ED-07 which states in part:
In accordance with the City's published instructions to bidders, effective immediately sealed bids must be submitted in hard copy as instructed in the Contract's Instructions to Bidders, so that the bid is received by the City Clerk or
the office of the Department or Division requesting bids no later than the date and time specified in the invitation to bid. Bids must be submitted by mail, overnight delivery, or in person to the City Clerk or to the office of the Department or Division requesting bids.
As of 8:00AM, Monday, June 1, 2020, all proceedings for bid openings must provide for a publicly accessible internet streamed video meeting using an online videoconferencing platform or must provide for a space sufficient to allow at least one representative from each bidder to physically attend the bid opening while maintaining social distancing provisions and in groups of less than 50 attendees. It is during this video or in-person meeting where the bids must be opened and read aloud. Instructions for attending the meeting will be provided in the original bid documents or through the issuance of an addendum in accordance with the Instructions to Bidders.
The City Manager, the City Public Works Director, or the City Engineer may, in their discretion, delay the scheduled opening of bids and proposals for existing advertised invitations. Such delays will be communicated as an amendment to the invitation to bid announcement on the City's Bids/RFPs/RFQs website and by bid addendum to all people and organizations on the plan holder's list.
Contract documents must be made available upon request to interested parties, but bids must be submitted in accordance with paragraph 4 above.
All other bidding requirements not in conflict with this Order remain valid.
This Order will be in place until cancelled or superseded by subsequent Order of the City Manager.
All City departments must take all steps necessary to implement this Order.